What is the required method for a provider to transmit records to a requesting party?

The correct method for a provider to transmit records to a requesting party is through certified mail or in person with an affidavit. This approach ensures that there is a reliable and verifiable method for delivering sensitive information, which is particularly important in healthcare settings, including optometry.

Using certified mail provides a record of the delivery, ensuring that the recipient has received the records, which is crucial for maintaining proper documentation and accountability. In-person delivery accompanied by an affidavit enhances security and provides additional confirmation that the records were delivered accurately and directly to the requesting party.

This method complies with legal standards for the handling of medical records, ensuring that patient confidentiality is maintained and that there is a clear chain of custody for sensitive information. In contrast, methods like personal delivery without documentation, email without confirmation, or standard mail without tracking do not offer the same level of reliability or security, making them less suitable for the transmission of such important records.